What is XSOL Mapping?

XSOL Mapping is a highly graphical, easy to use, desktop software application that helps business people capture, define and publish information about how their business operates. Details of the sequence of activities, who is involved and the systems used can be quickly discovered and then communicated to the team.

How does it work?

With XSOL Mapping, the business discovery process is simplified - it starts with an interactive review workshop where staff are asked “What do you do?” then “How could we do it better?”.

The software allows people’s thinking to be mapped out visually, with the results documented, conclusions shared, processes reviewed and improvements made - all in one group meeting. This approach saves time, makes it easier for people to ‘buy-in’ and leads to greater end-to-end process visibility, agility and accountability.

You can choose the level of detail to which business processes are defined, from the activities of people down to systems and data. When you are finished, XSOL Mapping automatically generates the documentation in Word, HTML Help, HTML Webpage or Excel format.

Why should your company use it?

Capture and share knowledge
Rapidly describe the processes, people and resources that make up a company’s business. Turn the knowledge of key staff into information that can be shared and acted upon.

Save time and money
XSOL Mapping enables business discussion, review and documentation to take place at the same time. No longer will you need to use a drawing tool for your flow charts and a separate document to annotate your processes – with a complex numbering system cross-referencing the two.

Improve processes
Analyse current business processes and identify inefficiencies in workflow and resource utilization, gaps in process flow or duplication of effort, then quickly document new work procedures. You can choose which area you wish to look at, and the level of detail that you wish to drill down to - ensuring that you get a business level view regardless of the complexity of the underlying systems.

Increase process visibility
Make sure that all staff are aware that procedures exist. Processes created using XSOL Mapping are easy to follow and can include images, sample documents and hyperlinks. Manuals can be published as help files or intranet pages for easy access.

Become more responsive
React quickly to changes in market conditions and customer demands by applying the new thinking and changing your business processes accordingly.

Empower your staff
Create a positive team environment by empowering people from all levels of the organization to engage in the mapping process and find ways to improve the way they work. Motivate individuals by helping them better understand their role in the company - job responsibilities can be validated down to an individual task level.

Publish instantly
Information can be published directly from the process map in a variety of formats including HTML, MS Word and Excel.

Business Language for Business Users
XSOL Mapping uses business process language (stages, roles and tasks) rather than technical jargon so users can accurately reflect ‘real-life’ business operations.

Share Licences
Shared License Manager (SLM) automatically manages concurrent usage of two or more XSOL Mapping licenses within an organisation. Licenses can be 'checked out’ to specific users for defined periods, and then returned to the ‘pool’ once the assignment is over.